FleetSmart — The Trucking Edition of CheckSmith.ai
Dispatch, Settlements, and Fuel Tax — All Posting to Real Books.
FleetSmart runs freight operations and the general ledger in one system: DAT search, dispatch sync, IFTA-ready fuel capture, driver settlements, and reconciliation that names the load when something does not tie out.
Fleet plan — $99 per month. No card charged during the trial.
A Carrier Using FleetSmart
Ridgeline Freight, LLC — 12 Trucks, 14 Drivers, One Set Of Books
Marcus Ridge, Owner-Operator Turned Fleet Owner · Joplin, Missouri · MC 1148207 · DOT 3592114 · Dry van and reefer, Midwest to Gulf
I was running dispatch in one system, fuel receipts in a shoebox, and settlements in a spreadsheet. Now the load, the fuel, and the driver pay all land in the same books, and I can see the margin on a lane before I take it.
- Loads Per Month
- 310
- Hours Saved On Settlements
- 9 / wk
- Fleet Average MPG
- 6.4
- Days To First Dispatch Board
- 1
Ridgeline Before FleetSmart
- Dispatch spreadsheet rebuilt every Monday morning
- Fuel receipts sorted by hand for each quarterly IFTA filing
- Settlements calculated in a spreadsheet, then retyped into accounting
- Broker short-pays found weeks later, if at all
Ridgeline On FleetSmart
- Dispatch board updates as loads sync, no rebuild
- Fuel captured with state, gallons, and odometer as it happens
- Settlements built from dispatched miles and posted to the ledger once
- Mismatch report names the load and the amount the same week
What A Day At Ridgeline Looks Like
Six moments from a working week, and where each one lands in the ledger.
Lane Margin Before You Book
Quoted rate, booked rate, and cost per mile sit side by side on every lane Ridgeline runs.
Every Load On One Board
Dispatched, in transit, delivered, and invoiced — one board instead of four tabs.
Driver Pay Without Retyping
Per-mile, percentage, and flat-rate agreements settle straight from dispatched miles.
Fuel Captured In The Yard
State, gallons, and odometer at the pump means the quarterly filing is a report, not a rebuild.
Maintenance Spend In The Books
Wash, tires, and shop work post to the truck, so cost per mile stays honest.
Shop Costs By Unit
Repairs attach to the tractor that needed them, not a single lump maintenance account.
Support, Answered By Ask Alice
Every Ticket Gets An Answer Before It Gets A Queue
File a ticket and Alice acknowledges it in seconds — she names the priority, restates what you reported, and tells you exactly when a person responds. When a load is sitting and you can't wait, the HOV Lane moves your ticket to the front for a flat fee.
Nobody can sign in, post, invoice, or run payroll.
- Standard Response
- Within 1 Hour
- HOV Lane Response
- Within 15 Minutes
- HOV Lane Fee
- $149.00
Marcus, I have your ticket: "Drivers can't post settlements before payroll cutoff". I logged it as P1 — Work Stopped, so a human answers within 1 hour. If this is stopping work right now, add the HOV Lane fast response and I will move it to the front of the queue. I will keep the status on this ticket current as it moves, and you will get an email the moment it changes.
One workflow is broken but there is a way around it.
- Standard Response
- Within 4 Business Hours
- HOV Lane Response
- Within 1 Hour
- HOV Lane Fee
- $79.00
Marcus, I have your ticket: "Fuel import skipped the Oklahoma receipts". I logged it as P2 — Blocked Task, so a human answers within 4 business hours. If this is stopping work right now, add the HOV Lane fast response and I will move it to the front of the queue. I will keep the status on this ticket current as it moves, and you will get an email the moment it changes.
A how-to question, a change request, or a cosmetic issue.
- Standard Response
- Within 1 Business Day
- HOV Lane Response
- Within 4 Business Hours
- HOV Lane Fee
- $49.00
Marcus, I have your ticket: "How do I split a broker short-pay across two loads?". I logged it as P3 — Question Or Request, so a human answers within 1 business day. If this is stopping work right now, add the HOV Lane fast response and I will move it to the front of the queue. I will keep the status on this ticket current as it moves, and you will get an email the moment it changes.
Built for the Way Carriers Actually Operate
Every freight screen writes to the same ledger your accountant works in, so the operations view and the financial view never drift apart.
Live Load Board Search
Search DAT from inside the workspace, save the lanes you run, and keep the quoted rate next to what you actually booked.
Dispatch Sync
Loads, settlements, and driver pay import from your dispatch system on a watermark, so nothing posts twice and nothing gets skipped.
IFTA-Ready Fuel Capture
Fuel purchases land with state, gallons, and odometer, so quarterly mileage and fuel tax reporting is a report, not a rebuild.
Driver Settlements
Per-mile, percentage, and flat-rate pay with deductions, advances, and escrow — printed or emailed with a settlement statement.
Freight Reconciliation
Every synced load ties out to the ledger and the bank, and the mismatch report names the load and the amount.
Sync and Margin Alerts
Alerts the moment a sync stalls, a watermark falls behind, or a lane books below the margin you set.
Factoring and Broker Exports
CSV and branded PDF packets for loads, settlements, and reconciliation — ready for your factor, your broker, or your accountant.
Ask Alice for Freight
Ask Alice categorizes freight spend, explains a settlement line, and drafts the follow-up on a load that never got paid.
Hauling Data Into the Books on Day One
Guided setup verifies every connection live before it counts as finished.
- 1
Create Your Carrier Workspace
Name, authority details, and fiscal start — FleetSmart opens with a trucking chart of accounts already in place.
- 2
Connect Dispatch and DAT
Populate your credentials once. Both connections are probed live and stored encrypted before the step counts as done.
- 3
Import Your First Loads
Run the first sync, review the staged loads, and post them only once the balances tie out.
- 4
Run the Fleet
Settlements, IFTA capture, reconciliation, and alerts run on their own. Exports are one click away.
One Plan Covers the Whole Fleet
$99 per month
For carriers and owner-operators running freight through their own books.
- Live DAT load board search
- Dispatch sync with watermark import
- IFTA-ready fuel and mileage capture
- Driver settlements with deductions and escrow
- Freight reconciliation and mismatch reports
- Full bookkeeping, invoicing, and check printing
- Ask Alice for freight questions
Put Your Fleet and Your Ledger on the Same Page
Open a FleetSmart workspace, connect dispatch and DAT, and import your first loads today.